Purpose:

Planner/Expeditor is responsibility is to process and follow up all the AHCSC orders with the suppliers expedite orders and monitor update Purchase Requests/ Order History Log.

Principal Accountabilities

• Principles Forecasting

• Supplier coordination

• Purchase orders

• Suppliers Invoices verification, using data on the related documents such as the AHCSC Purchase Orders and the suppliers’ invoices both foreign and local suppliers.

• Note: whether goods are received or to be received are satisfactory and seek changes from suppliers

• Management of the open order file past dues, expediting, etc.

• Improving forecast override accuracy

• AHCSC shipments receiving control

• MFG PRO (AHCSC ERP System) order status update and to run monthly WOS and twice a week AMTD reports

PERFORMANCE INDICATORS

• Yearly Forecasting Proposal.

• Monthly Forecast update (or when needed) and managed the stock as per FC

• Run a forecast meeting monthly/weekly with customer service team.

• Negotiate with principles’ customers service teams on any forecast changes.

• To coordinate between suppliers and our purchasing/warehouse for any discrepancy in related to ordered products (products/packing/price/MFR Name/Shelf Life) and to finalize on same day.

• Handle top 3 suppliers supply planning.

• Manage daily product availability

• Follow up supplier on Purchase Order confirmations immediately; and to attach a copy to PO

• Invoice Verification same day

• Matching supplier Purchase Order confirmations with original AHCSC Purchase Orders daily and to follow-up until material is in the system.

• To manage and keep records of all expiry reports and return to supplier reports.

• Weekly updated report to the management.

• Track and challenge suppliers for open orders weekly.

• Provide shipments Report (SRV) daily to customer service team.

• On time system update on suppliers ETA’s.

• To run WOS for all suppliers and AMTD reports.

JOB CONTEXT & OPERATING ENVIRONMENT

· Operating Environment:

Job holder is responsible to carry on a smooth procurement support to the department.

· Job Specific Challenges:

Time management and abilities to priorities tasks, strong communication and team working skills.

WORK RELATIONSHIPS, COMMUNICATIONS

· Internal: Purchasing, Customer Service & Warehouse Staff.

· External: Freight Forwarders and all AHCSC Suppliers.

FRAMEWORK, BOUNDARIES & DECISION-MAKING AUTHORITY

Employee should follow the policy of the company and should involve his line manager for any decision involving other parties.

QUALIFICATIONS, EXPERIENCE, SKILLS & KNOWLEDGE.

Education: Degree in a relative major.

Experience: Minimum 1 years’ experience on a related procurement/ purchasing job.

Special Skills: Mathematical skills are required

Other: Knowledge of Business Terminologies, understanding of the roles of other staff and strong communication skills, knowledge of current and potential suppliers, and the cost of their goods and services, knowledge of finance and budgeting, and skill in making calculations negotiating skills, planning and organizational ability, good communication and people skills for dealing with all levels of staff, computers skills, including the ability to use applications such as spreads
Required Skills

Corporate - Finance Departments, Planners,