JOB TITLE: SENIOR ACCOUNTANT DEPARTMENT: FINANCEREPORTS TO: FINANCE MANAGER
Role Purpose: Owner of Sales order (SO)Module and Account Receivables (AR) Module of Mfg. Pro. ERP System. PRINCIPAL ACCOUNTABILITIES• Ensure all customer profile are updated immediately after signing of contract / receiving of Purchase Order. Coordinate with respective sales person / customer to get full profile including mailing address and responsible contact persons PERFORMANCE INDICATORS• Accurate information update in Mfg. Pro for customer profile• Coordinate with Regional Controller / Finance Manager for General Ledger / Sub Account mapping in system for each customer• Process Credit Approvals for customer if customer payment term is on credit
PRINCIPAL ACCOUNTABILITIES• Keep updated sales order book at all times. Responsible for maintaining all original contracts in file and also coordinate with sales team/ customer to get amendment for any change in terms and condition including extension of validity of operation. PERFORMANCE INDICATORS• Keep proper record of all sales order received/ purchase order received from customers and contract signed with customer in safe manner• Support Finance Manager on due diligence exercise for each customer• Ensure all required documents are available including properly authorized purchase order with stamp or properly executed contract.
PRINCIPAL ACCOUNTABILITIES• Ensure accurate invoicing to customer as per the terms of sales contract. This function includes below responsibilities; Getting updated information of equipment movement from each yard for both outward for rental and return on daily basis by generator. Update sales sheet based on above information Coordinate with sales team/ technical team for operation hours before issue of Invoice.PERFORMANCE INDICATORS• Ensure timely and accurately invoicing to customers on monthly basis• Ensure no invoicing is left out during the period• Booking of sales in Mfg. pro after due authorization by Finance Manager• Ensure all invoices reaches customer on time with delivery either by hand (sales supervisor) or via courier and obtain acknowledgement from customer on timely manner• Issue monthly account statement and last invoice to all customers by email.
PRINCIPAL ACCOUNTABILITIES• Control Trade Receivables.PERFORMANCE INDICATORS• Ensure receivables are collected on timely manner as per the terms of contract and credit approvals• Highlight delayed / overdue receivables on bi-weekly basis to all Sales supervisor with copy to FM & GM• Send reminders to customer if receivables are overdue more than 30 days by email and by courier if receivables are overdue by more than 60 days• Highlight possible doubtful debt cases to FM & GM on monthly report
PRINCIPAL ACCOUNTABILITIES• Reports and Reconciliation required and FrequencyPERFORMANCE INDICATORS• Updated sales order for the month to include all ongoing sales order (by 25th of the current month)• Issue report on completed sales order in the month where no invoicing is required (by 25th of the current month)• Issue receivables report (by 7th of subsequent month)• Provide report on collection status on timely manner (Weekly)• Reconciliation of Advance from Customer (Monthly by 4th of next month)
PRINCIPAL ACCOUNTABILITIES• Advance from Customer AccountPERFORMANCE INDICATORS• Control Advance from Customer account. Ensure no equipment releases from COE premises unless customer adhered to 1st payment of advance / term of contract.• Adjust advance payment against the relevant invoices.• Refund balance advance payment to customer if the contract is over and no new business is expected in next 3 month period as per sales supervisor
PRINCIPAL ACCOUNTABILITIES• SupportPERFORMANCE INDICATORS• Any other module / Job assigned from time to time during vacation of any team member
QUALIFICATIONS, EXPERIENCE, SKILLS & KNOWLEDGE.
Education: Graduate, Qualified Professional Accountant, Masters degree in Commerce.Experience: 5 - 7 YearsSpecial Skills: Good analytical, Communication & presentation ability,Other: Adequate knowledge of Microsoft Excel and word, ability to train & supervise staff.